The review process below is used for any procurement that goes through UO Purchasing and Contracting Services (PCS). This process was approved by the UO ICT Accessibility Committee on February 7, 2023.

1. Contracts for the delivery of products where the user interface is newly designed or where the vendor is only providing digital documents or media will not be reviewed by the ICT Accessibility Committee prior to execution of the contract, unless the vendor requires a significant, substantive deviation from the above standard Accessibility terms; or the contract is for over $250,000 for the life of the contract. Contracts should include the standard Accessibility terms in any deliverable specifications, and an acceptance process that affords UO an opportunity to confirm all deliverables meet the accessibility requirements prior to final acceptance.
   1. If the vendor accepts the standard Accessibility terms, PCS will provide the Digital Accessibility Architect notice of the contract’s execution so that the Digital Accessibility Architect has the opportunity to work with the department to ensure deliverables conform to the standard Accessibility terms prior to UO’s acceptance of any deliverables provided under the contract.
   2. If the vendor requires significant deviations from the standard Accessibility terms, then the contract will be sent to the Digital Accessibility Architect for review and approval prior to execution.
2. Contracts for any other digital products or services will be sent to the Digital Accessibility Architect for review prior to PCS accepting intake on said contract. PCS will request documentation of approval from the Digital Accessibility Architect.
3. Public solicitations for digital products or services will include specifications that meet the standard Accessibility terms and will include a process for soliciting feedback from the Digital Accessibility Architect prior to award.