In order to assess the digital accessibility of a product or service being procured, we need certain information. In order to collect that information, we've set up a new process that starts when the Digital Accessibility Architect is informed about your procurement. They'll send you a simple, customized set of instructions to follow, which include an information request to send to the vendor and a Product Information Form for you to fill out. We recommend submitting a Request for Digital Accessibility Procurement Review or contacting the DAA at least two months before a contract needs to be signed or renewed - vendors sometimes take weeks to respond with the needed information.
If you're submitting a procurement through Purchasing and Contracting Services (PCS), PCS will notify the Digital Accessibility Architect after you submit it. While this can serve as the start of the accessibility review process, it's recommended that you reach out to the DAA ahead of time, so that there are no unexpected delays when you're trying to finalize the procurement
Examples
The forms listed below are provided as examples, so you know what to expect. You will be sent custom forms when you contact the DAA to notify them about your procurement. Note that these forms only apply to purchases of existing products/services, including products/services receiving minor customizations or rebranding for the university (software, online services, web applications, hardware, etc.). Procurements for website/software development, document creation, or other services that will deliver a new, unique product follow a different process.
- Generic Instructions (UO access only)
- Product Information Form (Word Version)
- Note: You will be sent a link to the online version of the form once you contact the DAA about your procurement
If you have any questions, contact ictaccess@uoregon.edu