As defined in the University of Oregon ICT Accessibility Policy and Procedure, the ICT Accessibility Committee provides guidance on the implementation, maintenance, and enforcement of procedures, procurement processes, and accessibility guidelines covering the University of Oregon digital environment to ensure that the university is fulfilling its commitment to accessibility for all and complying with applicable law. The Committee is charged with making recommendations for policies, procedures, resources, and funding to enable the university to fully comply with the Policy and Procedure, and is responsible for maintaining and making recommendations on updating the ICT Accessibility Policy and Procedure.

Accessibility Advisory Collaboratives (A2Cs) provide recommendations and feedback to the ICT Accessibility Committee on specific topics and areas.

Committee Bylaws

Approved June, 2025 and take effect at the start of Fall term, 2025.

1. Mission/Authority/Scope

   1. The mission, authority, and scope of the ICT Accessibility Committee are defined in the University of Oregon ICT Accessibility Policy and Procedures.

2. Membership

   1. Membership
      1. Ex Officio
         1. Chair (digital accessibility subject-matter expert; appointed by CIO)
      2. Unit/Area Representatives
         1. Accessible Education Center
         2. Communications
         3. Digital Accessibility
         4. General Counsel
         5. Information Services
         6. Investigations and Civil Rights Compliance
         7. Libraries
         8. Purchasing and Contracting Services
         9. Safety and Risk Services
         10. UO Online
         11. Workplace ADA
      3. At Large
         1. Research Faculty
         2. Teaching Faculty
         3. Student
         4. At Large 4
         5. At Large 5
         6. At Large 6
   2. Selection
      1. Ex Officio
         1. Ex Officio members serve as a direct result of a position they hold at the university.
         2. Ex Officio members may select a staff member who directly reports to them to attend meetings in their place. Representatives must be approved by the Chief Information Officer.
         3. An Ex Officio may also serve as a Unit/Area Representative, but does not get a second vote on Committee matters
      2. Unit Representatives
         1. Unit representatives are nominated by the leadership of their respective unit.
         2. Representatives must be approved by the Chief Information Officer.
      3. At Large Domains
         1. Come from units not already represented
         2. Recommended by Chair and/or Committee, approved by CIO
   3. Removal
      1. A Unit representative may be withdrawn at the request of the unit or group they represent.
      2. Any member may be removed at the discretion of the Chief Information Officer.
      3. If any member is not fulfilling their obligations to the group, the Chair will discuss options and potential replacement with the member and/or the leadership of their unit.
   4. Officers
      1. The Chair of the Committee shall be appointed by the CIO from among the university’s digital accessibility subject-matter experts.
   5. Duties
      1. Attend Committee meetings
      2. Vote (in meetings or via digital communications channels)
      3. Review materials prior to meetings or votes
      4. Participate in the group's online discussions
      5. Take Digital Content Accessibility training within 2 months of joining the Committee
      6. Report back to unit relevant information and decisions, including recommendations and discussion topics
      7. Bring relevant concerns and perspectives from the member's unit and other stakeholders to the Committee, and communicate recommendations back to them
      8. Comply with university confidentiality policies and maintain a level of confidentiality appropriate to the risk profile of a public institution
   6. Term
      1. The term for each Unit/Area representative shall be two years
      2. Terms for Unit/Area representatives shall be staggered, with initial terms of one year for some units, as determined by the Chair
      3. The term for each At-Large representative shall be one year
      4. There is no limit on the number of terms a representative can serve
      5. Ex Officio members shall serve as long as they hold the position that conveys membership
      6. Representatives are not expected to participate in the group when not on contract (e.g., faculty and students during the summer term)
   7. Alternates
      1. In the case of an anticipated absence, a member may ask the Chair to approve an alternate to represent them at a specific meeting or meetings or in reviewing or voting on a specific item.

3. Meetings

   1. Frequency
      1. The group is expected to meet monthly (and not less once every than two months) during the academic year, and as needed during the summer term
   2. Voting
      1. All members shall have the right to vote on Committee matters
      2. Recommendations shall require a majority of those who participate in the vote, and a minimum of 5 votes in favor, to pass
      3. Votes held virtually shall be open for not less than one business day
      4. No Committee member shall cast more than one vote on a matter
      5. The Committee cannot make decisions on behalf of the University; votes shall only be held for recommendations, which will be forwarded to appropriate executives for final decision or staff for additional action

4. Rules and Procedures

   1. Meetings shall be run by the Committee Chair
   2. If the Chair is unavailable for a meeting, they may appoint a designee from among the existing Committee members to run the meeting
   3. If the Chair is unavailable for an extended period, the CIO will appoint an Interim Chair
   4. Agendas
      1. The Chair shall propose an agenda prior to the start of each meeting
      2. Any member may propose agenda additions at least two business days prior to a meeting or at the start of a meeting
   5. Minutes
      1. Minutes shall contain a list of members in attendance, the result of any vote during a meeting, the topics discussed at a meeting, action items, and a high-level summary of discussions
      2. Minutes shall be approved by the Committee

5. Subcommittees and Advisory Groups

   1. The Committee shall have the power to create standing or temporary subcommittees or advisory groups
   2. Each subcommittee or advisory group shall have a Chair or Co-Chairs approved by the Committee Chair
   3. Subcommittee or advisory group membership shall be at the discretion of the subcommittee or advisory group Chair or Co-Chairs
   4. At least half of the members of a subcommittee must be members of the Committee
   5. Subcommittees and advisory groups shall provide a brief update at each Committee meeting or shall provide an update in advance that can be reviewed by the Committee prior to each meeting
   6. Subcommittees and Advisory Groups cannot make decisions on behalf of the University, and may send suggestions to the Committee Chair for consideration

6. Amendments

   1. These Bylaws shall be reviewed at least once every two years by the Committee
   2. These Bylaws may be amended by a vote of the members, followed by approval by the Chief Information Officer
   3. These Bylaws may be amended directly by the Chief Information Officer