In order to assess the digital accessibility of a product or service being procured, we need certain information. In order to collect that information, we have a process that starts when we're informed about your procurement and send you a Product Information Form to fill out. After you submit the completed form, you may be asked for additional information or to contact the vendor to provide information. We recommend submitting a Request for Digital Accessibility Procurement Review at least three months before a contract needs to be signed or renewed – it can sometimes take vendors weeks to respond with the needed information.
If you are submitting a procurement request through PCS, PCS will notify the Digital Architect and ADA/504 Coordinator after you submit it. While this can serve as the start of the accessibility review process, it is recommended that you reach out to us ahead of time, so that there are no unexpected delays when you're trying to finalize the procurement.
Examples
The forms listed below are provided as examples, so you know what to expect. You will be sent appropriate forms when start the accessibility review process. Note that these forms only apply to purchases of existing products/services, including products/services receiving minor customizations or rebranding for the university. Procurements for website development, document creation, or other services that will deliver a new, unique product follow a different process.
- Product Information Form (Word Version)
- Note: You will be sent a link to the online version of the form once you start the review process
If you have any questions, contact eoa@uoregon.edu